• No refunds, credits or rain checks for weather. This includes every kind of weather, including tropical depressions, tropical storms and hurricanes. When conditions make a closure or evacuation necessary, we try our best to minimize the closure and get the beach opened as fast as possible.
• No refunds for natural conditions. This includes marine life, insects, seaweed, beach erosion, tides and any other natural or routine coastal occurrence.
• We set up in all weather when it is safe to do so. Reserved chairs and umbrellas are set up regardless of the forecast as long as setup can be done safely. Lightning may delay setup.

• The beach in front of Seaside's residential pavilions is restricted to Seaside homeowners and guests staying in a Seaside cottage. Wristbands are required.
• No refunds for reserving in a restricted area you are not allowed to use, no matter how the reservation was made (online or by phone). If you are in a restricted area and space is available, we will move you to an unrestricted area. In every case, there is no refund. We may ask for additional proof that you are staying in Seaside.
• If in doubt, reserve in Town Center: Georges Gorge, Coleman Pavilion or Club Cabana Man.

• Town Center (Georges Gorge, Coleman and Club Cabana Man) is reservation only. The public is welcome, but you must have a chair rental to use this beach. This keeps proper spacing.
• One chair per person in Town Center.
• Personal equipment: personal chairs, umbrellas, tents and coolers (other than personal-sized coolers) are not permitted. Personal equipment may not be combined with Cabana Man equipment and must be kept in the designated gaps or behind the Cabana Man equipment.

• Normal dates: 14 days' notice. To qualify for a refund of prepaid days, your cancellation request must reach us at least 14 days before your rental begins. Request it on the My Reservation page on our website. No phone call is needed.
• Peak season: 45 days' notice. For dates from one week before Memorial Day weekend through August 1, you must give 45 days' notice to cancel, or to reduce equipment or days, for a refund of prepaid days.
• Same-day mistakes. We know a peak season reservation can be non-refundable the moment it is made. If a mistake, oversight or accident is brought to our attention on the same day the reservation was made, we will allow the change and refund it. After that day, no refunds are given.
• How refunds are figured: the days being refunded, plus the sales tax and A&E fees on those days (if any), less a 15% cancellation fee.
• Rentals not cancelled in time are set up and are not refunded.
• Cancellations given to our beach staff on site are not guaranteed. Please use the My Reservation page.

• Sets larger than two umbrellas and four chairs are set up in a semicircle.
• Front row and back row are first come, first served. Priority goes to whoever reserved first, for row placement and for special instructions or requests.
• Beach conditions change. Only so much equipment fits between the pavilions. If you reserved last and your set does not fit the allowed spacing, you will be moved to the back row. It works both ways: if you reserved the back row and there is room on the front row, those who reserved first are moved up first.
• Changing your equipment creates a new reservation and your priority moves to the day the change was finalized.

• Every guest in a Club set must be on the original reservation and have a chair. No more than 1 extra chair in a 2 or 4 person Club set, and no more than 4 extra chairs in an 8 person Club set.
• Club services are for Club guests only. Friends or family who did not reserve Club will not receive Club services and will be asked to leave.
• Third-party services. Some Club services (food, drinks and towels) are provided or controlled by third-party vendors. We are not responsible for delays or closures of those services. If the beach bar is closed, those beverages are not available. Delays or closures by a third-party vendor do not qualify for a credit or refund.

• East Ruskin and Odessa do not allow audio. Headphones only.

• We may update these policies. The policies in effect when you make or change a reservation apply to that reservation.

From the Seaside Town Council Residential Beach Policy (approved 2/16/2013, revised 2/20/2021) and RFID Wristband policy (effective 9/5/2024).

1. Private beaches. Seaside's residential beaches and its 7 residential beach pavilions are for Seaside Owners and Authorized Guests: people currently renting, or otherwise authorized to stay in, a cottage within Seaside. Rental agencies may not grant or imply that people renting outside Seaside may use them.
2. Beach chair service at the residential pavilions is for Seaside Owners and Authorized Guests only. Everyone else is directed to the Town Center beach area for rentals.
3. Gap Area and personal equipment. The Gap Area is the area between the rental chairs at the foot of each pavilion, set aside for owners and Authorized Guests who bring their own chairs. Personal chairs and umbrellas go in the Gap Area, where no rental chairs are allowed. Tents (10 by 10 feet or smaller) may only be placed behind the line of rental chairs, never in the gaps or on the Gulf side of the rental chairs. Small children's tents up to 5 feet long may go in the Gap Area.
4. Audio. No speakers, televisions, radios, music players or musical instruments may be used in any way that disturbs others, except by law enforcement, rescue or beach safety staff. East Ruskin and Odessa: headphones only.
5. Wristbands. Rental guests receive RFID wristbands through their rental company or homeowner; they open the residential beach pavilions. Owners, renters and guests are asked to wear their wristband going to and on the residential beach (children under 8 do not need one). Without one, Seaside Security may ask you to show you are authorized. Wristbands may not be given, loaned or sold to anyone not authorized.
6. Nothing left overnight. Boats, toys, chairs, umbrellas, tents and other beach items may not stay on the beach from one hour after dusk until one hour after sunrise.

1. The public may use the beach at Coleman Pavilion by booking with Cabana Man. Book ahead online, or try walking up. Reservations can sell out at peak times.
2. The Van Ness Butler beach access between Seaside and WaterColor is no longer open to the public.

These are the main county rules for beachgoers, from the Walton County Waterways and Beach Activities Ordinance (Ordinance 2025-22, Chapter 22 of the County Code).

1. Leave No Trace. Personal items (chairs, umbrellas, tents, toys and other belongings) may not be left on the beach from 1 hour after sunset to 1 hour after sunrise. Items left out overnight are treated as abandoned and are removed by the county.
2. Stay off the dunes. Keep off the sand dunes and do not pick or damage sea oats or dune plants. Beach equipment must be on dry sand and at least 15 feet from a seawall, the toe of the dune or dune plants.
3. Tents and umbrellas. Tents must be 10 by 10 feet or smaller, set up only on the dune side half of the beach, with at least 4 feet between tents. Umbrellas must be 8 by 8 feet or smaller. In Seaside, personal tents and umbrellas are also subject to the Seaside rules above.
4. No glass. No glass or ceramic bottles, containers or other items on the beach.
5. No litter. Do not leave trash, cigarette butts, bottles, cans, food, charcoal, ashes or anything else on the beach except in trash cans. Household garbage may not be dumped in beach trash cans.
6. Holes. Holes may be no bigger than 3 feet wide and 2 feet deep, must be watched at all times and must be filled in before you leave. Metal shovels and digging tools are not allowed.
7. Pets. Dogs are allowed on the beach only with a Walton County beach dog permit, on a leash, and only from 3:30 pm to 8:30 am, all year. Permits are only for Walton County property owners and permanent residents, with proof of address and a rabies certificate. Contact Walton County Code Compliance at (850) 622-0000 or BeachPermits (at) co.walton.fl.us.
8. Bonfires. No bonfires without a South Walton Fire District permit. Charcoal grills are not allowed on the beach. Contact South Walton Fire District at (850) 267-1307 or swfd.org.
9. No fireworks. Personal fireworks are not allowed on the beach or dunes.
10. Double red flags. Obey the beach warning flags. Entering the Gulf when double red flags are flying is against county law and can result in a $500 fine. There are no lifeguards at Seaside's private beaches. For Gulf conditions, text SAFETY to 31279.
11. Sea turtle season (May 1 to October 31). Keep lights off the beach at night, fill in holes and take everything off the beach at sunset. Do not disturb nests or hatchlings. To report a nest or a turtle in trouble, call (850) 362-9501.
12. Drones may only be flown on the beach with county permission.
13. Fines. County beach rule violations can carry fines of up to $500, and each day can count as a separate violation.

Anyone breaking the Beach Policy will first be told about the rule by Seaside Security and politely asked to correct it. If they refuse:

1. Unauthorized people will be directed to nearby public beaches. If needed, Security may issue a Trespass Warning through the Walton County Sheriff's Office.
2. Seaside Owners and Authorized Guests will receive a written warning. Further violations will be documented and sent to the Seaside Town Council under the applicable Covenants, Conditions and Restrictions.
3. County rules are enforced by Walton County Code Compliance and the Walton County Sheriff's Office.

Helpful numbers
Emergency: 911
Walton County Sheriff's Office (non-emergency): (850) 892-8111
Walton County Code Compliance: (850) 622-0000
South Walton Fire District (bonfires): (850) 267-1307
Sea turtle nests: (850) 362-9501
Cabana Man: (850) 231-5046

Last updated: October 2026

These Terms and Conditions ("Terms") are an agreement between you and Cabana Man Beach Service, Inc., a Florida corporation ("Cabana Man," "we," "us" or "our"). They apply when you visit cabanaman.com, make a reservation by any method (online, by phone, with our staff or through a payment link), or use our chairs, umbrellas, tents, tables or other equipment ("Equipment"). Our Reservation Policies and Beach Rules are part of these Terms. By making a reservation, paying, or using our website or Equipment, you agree to these Terms. If you do not agree, do not use our website or services.

1. Who these Terms cover

• The person who reserves agrees to these Terms for themselves and for everyone in their party who uses the Equipment or the reserved set ("your party").
• Authority: by reserving, you confirm you are at least 18 years old, that you have authority to agree to these Terms for your party, and that you will share these Terms and the Beach Rules with your party.
• Minors: if anyone in your party is under 18, you confirm you are their parent or legal guardian or have their parent or guardian's permission, and that you will supervise them at all times.

2. Reservations, prices and payment

• Prices are shown at checkout and include the rental, plus sales tax, the A&E fee where it applies, and a service charge (gratuity) where shown. Prices may change at any time before you book.
• Payment is made through PayPal (including cards, Apple Pay, Google Pay and Venmo where offered). We do not receive or store your full card number.
• Your reservation is confirmed when payment is completed and we send a confirmation email.
• Errors: if a price, date or package is shown or charged in error, we may correct it, ask you to pay the correct amount, or cancel the reservation and refund what you paid for it.
• Changes you request are subject to availability and our Reservation Policies, and may change your price and your priority for row placement. A change is not final until we confirm it.
• Payment disputes: please contact us first. If you dispute a charge that was made in line with these Terms and our Reservation Policies, we may provide your reservation records, agreements and communications to the payment processor, and we may refuse future reservations.

3. Cancellations, refunds and closures

• Cancellations and refunds are governed by our Reservation Policies, including the notice periods, the 15% cancellation fee and the weather policy. Requests made online or to staff are requests only until we confirm them.
• Our right to change or cancel: we may relocate your set to another spot, row or area, substitute similar Equipment, or delay, shorten or cancel service when we believe it is necessary because of weather, surf, tides, erosion, safety, beach conditions, staffing, or the rules or orders of Walton County, the State of Florida, the Seaside Town Council, the Seaside Community Development Corp or any other authority.
• Your only remedy: if we cancel a reserved day for a reason other than weather or natural conditions, your only remedy is a refund or credit, at our choice, of the amount you paid for that day. We are not responsible for any other costs, such as lodging, travel or other plans.
• Events beyond our control: we are not responsible for failure or delay caused by events beyond our reasonable control, including weather, hurricanes, natural conditions, government orders, beach closures, power or internet outages, or third-party services.

4. Using the beach and our Equipment

• Follow the rules: you and your party must follow our Beach Rules, the rules of Walton County and the State of Florida, and the rules of Seaside and the Seaside Town Council, and the instructions of our staff, beach safety personnel and law enforcement.
• Our staff set up, move and take down Equipment. Do not move, adjust, open, close or take down a set yourself except as our staff direct. Do not remove Equipment from its location.
• Wind and weather: umbrellas and tents can be moved by wind. If the wind picks up, stay clear of umbrellas and ask our staff for help. Do not use Equipment during lightning or severe weather.
• Damage and loss: you are responsible for loss of, or damage to, Equipment caused by you or your party, other than normal wear. We may charge the reasonable cost of repair or replacement to your payment method or bill you for it.
• Your belongings: we are not responsible for personal property left at or near your set, in a pavilion, or on the beach, including lost, stolen or damaged items.
• Our right to refuse service: we may refuse or end service, without refund, to anyone who breaks these Terms or the rules, is disruptive or unsafe, or is not authorized to be in a restricted area.

5. Assumption of risk

• The beach and the Gulf are natural environments with risks that cannot be removed. These include, among others: rip currents, waves, surf and undertow; deep water and sudden drop-offs; sun, heat and dehydration; lightning, wind and storms; marine life such as jellyfish, stingrays and sharks; insects; uneven, soft or hot sand, holes and debris; and wind moving umbrellas, tents or chairs.
• We do not provide lifeguards. Lifeguard coverage, where it exists, is provided by others and may not be present at your location. Obey the beach warning flags at all times. Never enter the water when double red flags are flying.
• Equipment can fail. Chairs, umbrellas and tents are basic beach equipment and can break, tip or move.
• You choose to use the beach and our Equipment, and you knowingly and voluntarily accept all of these risks for yourself and your party.

6. Release, waiver and indemnity

PLEASE READ THIS SECTION CAREFULLY. IT LIMITS YOUR RIGHT TO SUE.

• Release: to the fullest extent permitted by Florida law, you, for yourself, your party, and your and their heirs and representatives, release, waive and agree not to sue Cabana Man Beach Service, Inc. and its owners, officers, directors, employees, contractors and agents (the "Released Parties") for any injury, illness, death, loss or damage to person or property arising out of or related to your reservation, the beach, or the use of the Equipment or our services, INCLUDING CLAIMS ARISING FROM THE NEGLIGENCE OF THE RELEASED PARTIES.
• What is not released: this release does not apply to gross negligence or intentional misconduct, or to anything else that Florida law does not allow to be released.
• Indemnity: you agree to defend, indemnify and hold harmless the Released Parties from any claims, damages, losses, costs and reasonable attorneys' fees arising out of the acts or omissions of you or your party, any breach of these Terms or the rules, or any claim brought by a member of your party (including a minor) that is covered by the release above.

7. Limits on our liability

• Cap: to the fullest extent permitted by law, the total liability of the Released Parties for any claim related to your reservation, our website, our Equipment or our services is limited to the amount you paid us for the reservation that the claim relates to.
• No indirect damages: the Released Parties are not liable for any indirect, incidental, special, consequential or punitive damages, or for lost profits, lost enjoyment, travel, lodging or other expenses.
• These limits apply whether the claim is based in contract, tort (including negligence), statute or any other legal theory, except where Florida law does not allow them.

8. Communications

• Service emails: by reserving, you agree we may email you about your reservation, payments, changes, refunds, credits and requests.
• Season opening email: we do not send marketing emails. Once a year, usually in January when the Seaside Town Council decides when reservations may open, we send one email to past customers to say reservations are open. You agree to receive this email and may unsubscribe at any time using the link in it. We do our best to keep the unsubscribed list current, and you agree to hold Cabana Man harmless for any damages related to this yearly email.

9. Photos

• Our staff may photograph the beach, our sets and our Equipment for operations, setup records, safety and service quality. People may appear in these photos. We will not use a photo in which you are clearly identifiable for advertising without your permission.

10. Our website and trademark

• Ownership: the website, its text, photos, graphics, logos and software belong to Cabana Man or its licensors and are protected by copyright and trademark law. You may view and print pages for your personal, non-commercial use only. You may not copy, modify, sell, reverse engineer or republish any part of the website, or use our name or marks, without our written permission.
• Trademark: CABANA MAN® is a registered trademark of Cabana Man Beach Service, Inc. (U.S. Reg. No. 7,452,792).
• As is: the website and its content are provided "as is" and "as available," without warranties of any kind, express or implied, including warranties of merchantability, fitness for a particular purpose and non-infringement. We do not promise the website will be accurate, complete, current, secure or free of errors or interruptions.
• Links: we are not responsible for the content of other websites we link to.
• Proper use: you may not use the website for any unlawful purpose, to interfere with it or its security, or to make false or automated reservations.

11. Disputes

• Governing law: these Terms and any dispute related to them, our website, our Equipment or our services are governed by the laws of the State of Florida, without regard to conflict of law rules.
• Venue: any lawsuit must be filed in the state courts located in Walton County, Florida, and you consent to their jurisdiction. Either party may use small claims court where it qualifies.
• Jury waiver: TO THE FULLEST EXTENT PERMITTED BY LAW, YOU AND CABANA MAN EACH WAIVE THE RIGHT TO A TRIAL BY JURY.
• No class actions: to the fullest extent permitted by law, claims may be brought only on an individual basis and not as part of any class, collective or representative action.
• Attorneys' fees: in any action to enforce these Terms, the prevailing party may recover its reasonable attorneys' fees and costs.

12. General

• Changes: we may update these Terms at any time by posting them on our website. The Terms in effect when you make or change a reservation apply to it. Your continued use of the website or our services means you accept the updated Terms.
• Entire agreement: these Terms, our Reservation Policies, our Beach Rules, our Privacy Policy and anything you agree to at checkout are the entire agreement between you and Cabana Man about our services. If they conflict, the Reservation Policies control on refunds and cancellations, and these Terms control on everything else.
• Severability: if any part of these Terms is found unenforceable, it will be limited to the minimum extent necessary and the rest will stay in effect.
• No waiver: our failure to enforce any part of these Terms is not a waiver of our right to enforce it later.
• Assignment: you may not transfer your reservation or these Terms without our consent. We may assign these Terms, including as part of a sale or transfer of our business.
• Contact: Cabana Man Beach Service, Inc., 156 W. Mitchell Avenue, Santa Rosa Beach, FL 32459, (850) 231-5046, the Contact Us page on our website, or email info (at) cabanaman (dot) com.

Last updated: October 2026

This Privacy Policy explains how Cabana Man Beach Service, Inc. ("Cabana Man," "we," "us") collects, uses, shares and protects information about you when you use cabanaman.com, make a reservation or contact us. By using our website or services, you agree to this Privacy Policy.

What we collect

• Contact details: name, email address and phone number.
• Stay details: the cottage or property you are staying at, your property management or rental company, and any access code you enter.
• Reservation details: pavilion, dates, equipment, prices, special requests, changes, cancellations, refunds, credits and requests you send us.
• Agreements: the policies, rules and boxes you agree to at checkout, and when.
• Payment details: payments are processed by PayPal. We receive information such as your name, email, the amount, the payment method type and transaction numbers. We do not receive or store your full card number.
• Communications: emails, calls, requests and notes about your reservation.
• Technical details: IP address, browser and device type, pages visited and times, collected in server and security logs. We use cookies that the website needs to work (for example, to keep your booking session). We do not currently use advertising cookies.

How we use it

• To take, manage, change, cancel and refund reservations, and to set up your equipment.
• To process payments, refunds, credits and payment links.
• To confirm you are allowed in a restricted area (for example, that you are staying in Seaside).
• To communicate with you about your reservation, and to send the once-a-year season opening email.
• To provide customer service, keep business, accounting and tax records, and run internal audits and reports.
• To prevent fraud, abuse and unauthorized access, and to keep our website and systems secure.
• To improve our services and website.
• To comply with the law, enforce our Terms, and protect our rights, our customers and others.

Who we share it with

• Service providers who help us run our business, such as our payment processor (PayPal), our email delivery service, and our website and data hosting providers. They may use your information only to provide services to us.
• Seaside and property managers: the Seaside Town Council, the Seaside Community Development Corp, Seaside security, and property management or rental companies, when needed to confirm your stay or eligibility, or to enforce beach rules.
• Legal and safety: law enforcement, government agencies, courts or others when we believe it is required by law or legal process, or needed to protect the rights, property or safety of Cabana Man, our customers or others.
• Business transfers: a buyer or successor if all or part of our business is sold, merged or transferred.
• With your permission, or as described when we collect the information.
• We do not sell your personal information.

How long we keep it

• We keep information for as long as we consider it necessary for the purposes above, including business, accounting, tax, legal, insurance and dispute purposes. Reservation records may be kept for many years as part of our business history.

Security

• We use reasonable administrative, technical and physical safeguards to protect your information. No website, system or transmission is completely secure, and we cannot guarantee security. If a security breach affects your personal information, we will notify you as required by Florida law.

Your choices

• Season opening email: unsubscribe at any time using the link in the email.
• Access and corrections: you may ask to see or correct the contact details we hold about you.
• Deletion requests: you may ask us to delete your information. We will consider requests, but we may keep information we need for business, legal, tax or dispute purposes.
• Contact us at (850) 231-5046, through the Contact Us page on our website, or by email at info (at) cabanaman (dot) com.

Children

• Our website and services are intended for adults. Reservations must be made by someone 18 or older. We do not knowingly collect personal information from children under 13.

Changes to this policy

• We may update this Privacy Policy at any time by posting the new version on our website. Your continued use of our website or services means you accept the updated policy.